Phoenix N Peace Careers

Human Resources Assistant

JOB TITLE: HUMAN RESOURCES ASSISTANT
IMMEDIATE SUPERVISOR: HUMAN RESOURCES SUPERVISOR

General Function:

The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: employee relations, training and development, benefits, compensation, organization development, and employment. The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director and assists company manager with HR issues.

Characteristic Duties and Responsibilities:

Assist with employee orientation, development, Human Resource Information System, and training logistics and recordkeeping;
Assist with employee relations;
Assist with compensation and benefits administration and recordkeeping;
Assist with maintaining employee files and the HR filing system;

Assist with the day-to-day efficient operation of the HR office.

Resources department.

Prepares periodic reports for management, as necessary or requested.

Participates in administrative staff meetings when requested and attends other meetings and seminars as necessary to represent the department.
Updates employee phone directory.
Maintains a database of employee contact information.
Assists with keeping employee records up-to-date by processing employee status changes in a timely manner.

Assists with maintaining personnel files in compliance with applicable legal requirements.
Assists with conducting benefit orientations and other benefit training, as needed.

Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
Assists employees with any benefit claim issues or concerns.
Administers the day-to-day transactions of the 401(k) plan and processes employee loans and applications.

Assist with scheduling interviews for the hiring vacant positions within the agency.
Schedules additional interviews as needed.
Mails out the candidate offer letter packet as requested and tracks return.
Assists with conducting new-employee orientation.
Assists with preparing paperwork required for new hires and establishes personnel file.
Assists with reviewing time cards for accuracy and submission.

Assists in the development and implementation of an employee handbook and new personnel policies and procedures.
Files all compliance reports with the state and federal government.
Assists with the implementation and tracking of company safety and health programs.
Assumes other duties as assigned by the HR Director or the CEO

Knowledge & Abilities

Effective oral and written communication skills.
General knowledge of various employment laws and practices.
Experience in administration of benefits and other HR programs.
Excellent interpersonal skills.
Skills in database management and record keeping.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Must be able to identify and resolve problems in a timely manner.
Must be able to gather and analyze information skillfully

Minimum Education, Training, and Experience Requirements

High School diploma or GED with at least 2 years of experience in Human Resources positions. Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred but not required.